Adopting New OIT Policies

Purpose

To outline the means by which West Virginia University adopts new Information Technology policies, procedures, standards, rules or regulations.

Scope

This policy applies to all University staff, faculty, administrators, officers and students (collectively, "users"), including those on the regional campuses and Extended Learning sites.

Policy and Procedure

To ensure coordinated information technology activities on campus, draft new policies may be informally submitted to the Associate Provost/CIO (Chief Information Officer) for Information Technology at West Virginia University. The Administrative Project Analyst will normally draft the proposed policy in cooperation with the appropriate OIT Director or other university official. Review of existing policies for update or removal will be determined by the Director, Support Services. Draft policies will proceed as follows:

  • The first draft, labeled, "FIRST DRAFT" will be submitted to the Director, Support Services to coordinate review with the CIO.
  • Based on the content of the policy, the CIO will determine if it needs coordinated or reviewed with others within his organization (may include the OIT Senior Management Group, or simply selected individuals within the organization).
  • After review and comments are received, a "SECOND DRAFT", will be prepared and presented to the CIO by the Director, Support Services.
  • The CIO may determine that this draft needs to be shared with other committees or units outside of OIT. This draft will be labeled "OIT DRAFT" and distributed as directed.
  • A "FINAL DRAFT" will be prepared incorporating all appropriate comments and suggestions and submitted to the CIO for final approval. The CIO will either approve the policy as is, or may decide that other University administrators need to be involved in the approval process. If other administrators need copies of the draft the CIO will direct the distribution of this process.
  • The CIO will then notify the Director, Support Services when the policy is ready for final distribution.
  • When all the above steps have been completed, the APPROVED POLICY will be added to the OIT Policies, Guidelines and Laws web site.

Questions or Problems

Questions, concerns or additional information about this and any OIT policy should be directed to the CIO office at OIT_Admin@mail.wvu.edu.

Responsibility

The Associate Provost for Information Technology (CIO) is the policy administrator for information technology resources and will ensure this process is followed. Additionally, Deans, Directors and Department Heads are responsible for compliance with University policy within their respective administrative areas.

Policy Last Updated: November 17, 2006

 

Updated November 13, 2007